Legal Secretary - Employment and Pensions Group

Job Introduction

The main purpose of this role is to provide an excellent standard of secretarial support to approximately 16 fee earners along with 2 part time colleagues, across the Leeds Employment team.

Please note the hours for this position are Monday to Friday, 09:30 - 17:30. 

Role Responsibility

• Prepare document bundles for fee earners
• Checking document bundles if done by the Office Services team before sending out to short deadlines
• Liaise with counsel and other legal representatives
• Manage fee earner diaries, booking day to day appointments and making travel arrangements
• Effective prioritisation of tasks within the team working with their STL to meet deadlines whilst managing a full workload
• Maintain monthly MI reporting for the fee earners – pulling off information and updating documents
• File, archive, photocopy, scan and fax documents as and when required
• Ensure that client contact information is kept up to date
• Proactively assist with ad-hoc business development and communications activities e.g. client contact reports, delegate packs etc
• Maintain a level of individual knowledge required for the role
• Liaise and build relationships as appropriate with clients and their support staff
• ·Book client and internal meetings
• Prepare correspondence and documents both written and occasionally from digital dictation
• Answer and make telephone calls in the line of their role, answering a help line and ensuring those calls are returned by the most appropriate person promptly
• Use a case management system and open and close files for the team
• Maintain a level of individual knowledge required for the role and share new/existing knowledge with their colleagues
• Assist with incoming billing, cash collection and accounts queries
• Effectively work with fee earners and secretarial team members
• Help maintain a clean office and clear desk
• Handle confidential information in line with the firm’s data security protocols

The Ideal Candidate

• Previous secretarial experience within a legal/professional services environment, ideally within a Employment & Pensions team is preferred (however not essential) with a minimum typing speed of 65wpm.
• Qualified to a minimum of 5 GCSEs (including a grade C in English and Maths) or equivalent
• A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
• Must have good IT skills, particularly in Microsoft packages
• An excellent eye for detail with a concern for quality and accuracy
• A focused client service approach is essential
• Team oriented and collaborative with a flexible, can do attitude
• Ability to communicate clearly and concisely orally and in writing

About the Company

We are a leading international legal business with over 2,400 colleagues and a diverse range of capabilities. We have 11 offices in the UK as well as offices in Dublin, Madrid, Paris, Singapore, Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Northern Ireland, Malaysia, Hong Kong, Brazil, Peru, Central America, Argentina, the USA, Australia and Germany.

We are known for our market-leading presence in sectors such as Insurance, Health and Real Estate. This is complemented by a fast-growing Business Advisory capability. We represent a wide range of clients, ranging from household names to government departments and NHS bodies. We act for the majority of the top 30 insurance and financial services companies operating in the UK. We are the asset management lawyers for the UK’s largest shopping centres and act for 9 of the UK’s top 10 housebuilders.

We have an impressive legal pedigree, with 155 Chambers UK 2019 practice area and individual lawyer rankings, including 30 rankings at 'Band 1' level. In Legal 500 UK, 2018, the firm received top tier ranking for 32 of its practice areas and 59 practice areas in the top two tiers. In March 2018, we were named as one of Legal Week's Best Legal Advisors for the third year running, achieving category-leading satisfaction scores for our commercial approach, service delivery, quality of legal advice, communication & responsiveness and overall relationships.

Our vision is to be leading business advisers, recognised for our insight and our outstanding commitment to clients, and for being the place where talented people want to work. For further details on our work and our culture, please visit www.dacbeachcroft.com.

DAC Beachcroft is an equal opportunities employer and we welcome applications from every sector of the community. We also welcome direct applications. If this opportunity sounds of interest to you, please make an application and submit your CV. Your application will be dealt with in the strictest of confidence.

DAC Beachcroft