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Assistant Deeds Archivist (Real Estate) - London

Please Note: The application deadline for this job has now passed.

Job Introduction

DACBeachcroft is looking to appoint an Assistant Deeds Archivist to join our Real Estate team based in central London. This role is full-time, permanent and office based.

Reporting to the Hub Leader (HL) the role provides administrative support across the team. The majority of the work will come either directly from the Deeds Archivist , but also through the work allocated by the Hub Leader (HL)/Practice Assistants (PA)/Legal Support Assistants (LSA) and Administrative Assistants (AA).  The role is to support with the effective and secure handling of deeds held by the Firm.   

We are a Disability Confident employer and guarantee to interview anyone with a disability, long term health condition or neurodiversity whose application meets the essential criteria for the role.  If this applies to you and you feel you meet the minimum criteria for this vacancy as set out in this advert then please contact in confidence, quoting the reference number for this vacancy in the subject box of your email, and a member of the Recruitment team will be in touch.

Role Responsibility

Client Relationship Management

  • Taking instruction from the Deeds Archivist to undertake admin tasks relating to archiving/file requests 
  • To obtain knowledge of client specific protocols and processes, and building these into current practices, working with the Deeds Archivist and the Practice Governance and Risk Group and Client Partners where required.


  • Handle and securely store deeds adhering to the Firms policies and procedures
  • Arranging for deed records to be correctly placed in the Firms and the storage companies online deeds database.
  • Requesting and processing deeds from other offices and from the storage company as needed.
  • Re-assign deeds which are in the name of a leaver or any general change in fee earner when notified.
  • Maintenance of deeds records, ensuring receipted schedules are attached to any closures as and when received. 
  • Ensure deeds received IN are booked out on the Firms Deeds database
  • Scheduling and sending out of deeds ensuring secure transportation
  • Answering any enquiries raised from internal colleagues
  • Assisting the HL/PA/LSA/AA with scheduling
  • Assisting the HL/PA/LSA/AA with general office administrative tasks where capacity allows (e.g. scanning, printing, assisting with post and deeds in the rolling shelving etc)  
  • Checking deeds and schedules for accuracy and updating where necessary
  • Any other administrative duties required in this role


  • Liaising with your HL and Deeds Archivist on workloads and ensure deadlines are consistently met
  • Assisting HL/PA/LSA/AA and Deeds Archivist on large projects
  • Report any Restore level issues to Deeds Archivist 


  • Responsible for managing priorities and workloads to ensure deadlines are met.  Liaising with HL and Deeds Archivist where challenges arise
  • Checking client and internal data for accuracy
  • Ensuring compliance with firm wide/department policies and procedures

Customer Service

  • Maintain a high standard of customer service within your area of responsibility
  • Adhere to all firm policies and procedures
  • Consistently and appropriately update service users on progress where appropriate

The Ideal Candidate

  • Relevant office-based archivist experience
  • An aptitude for archivist management and processes
  • Intermediate knowledge of Microsoft Office
  • An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times
  • Good organisational skills and ability to manage own time effectively within a fast-paced environment
  • Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
  • Positive can-do attitude with the ability to adapt to change
  • Excellent attention to detail
  • Customer/client service focused
  • Proactive, professional and flexible approach to work
  • Keen to develop over a period of time with a willingness and ability to learn
  • Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

About the Company

We are a leading international legal business with over 2,500 colleagues and a diverse range of capabilities. We have 11 offices in the UK as well as offices in Dublin, Madrid, Paris, Singapore, Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Malaysia, Brazil, Peru, Argentina, Central America, the USA, Australia and Germany.

We are a broad-based commercial firm with a strong heritage in insurance, health and real estate. This is complemented by a fast-growing Business Advisory capability. We represent a wide range of clients, ranging from household names to government departments and NHS bodies. We act for all of the UK’s top-ten insurers, we are market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK’s top-12 housebuilders.

We have an impressive legal pedigree, with 142 Chambers UK 2021 practice area and individual lawyer rankings. In Legal 500 UK 2021, the firm received a top tier ranking for 37 of its practice areas, and 58 DACB lawyers were singled out in the ‘Leading Individual' rankings.

Our successes have been recognised by the legal industry and the markets in which we operate. These accolades include two top prizes in the ‘Excellence in Business Development’ and ‘Excellence in Technology & Innovation’ categories of the 2020 Law Society Excellence Awards – the highest accolade for law firms in England & Wales. Our health sector team won the ‘Crisis Management Team of the Year’ award at the 2020 British Legal Awards for its support to the NHS at the onset of the COVID-19 pandemic, and our Cyber & Data Risk team received the ‘Business Development Innovation Award’ at the 2020 Legal Innovation Awards, as well as ‘Cyber Law Firm of the Year’ at the prestigious Insurance Insider Cyber Rankings Awards, for its market-leading suite of digital tools to help our clients prepare for and respond to cyber and data risk crises.

Our vision is to be leading business advisers, recognised for our insight and our outstanding commitment to clients, and for being the place where talented people want to work. For further details on our work and our culture, please visit

Application Details

At DAC Beachcroft, we don’t just accept your differences we celebrate them.  From bespoke solutions for our clients, to treating you like an individual.  Our strength comes from your diverse ideas and bringing the whole you to work. So if you’re good at what you do, come as you are.  We welcome direct applications and are happy to talk flexible working.

We also want you to be at your very best.  Please feel free to let us know of any changes we can make at any point in the recruitment process that will help support your application.  If this opportunity sounds of interest to you, please make an application and submit your CV.  Your application will be dealt with in the strictest of confidence.

Note for Recruitment Agencies – the DAC Beachcroft recruitment team is responsible for managing all current vacancies through direct hiring and referrals wherever possible.  We do work with recruitment agencies and where we require external support we will formally release those vacancies to the agencies on our Preferred Supplier List deemed best placed to assist us.  Speculative CVs sent by any agency to any DAC Beachcroft employee without a specific request by the recruitment team will not be accepted and with no introduction fee applicable.  Our recruitment team can be contacted at

DAC Beachcroft

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