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Administrative Assistant (6 Month FTC) - Leeds

Please Note: The application deadline for this job has now passed.

Job Introduction

DAC Beachcroft are looking to appoint an Administrative Assistant on a 6 month fixed term contract to join our Team in Leeds.

The main purpose of this role is to provide an excellent standard of administrative support to 23 fee earners along with 3 secretarial colleagues across the Leeds Employment team. This team is one of the leading Employment law practices in the region, and is recognised as being expert advisers to many household name businesses and organisations.

The hours for this vacancy are 9:30-17:30 (office based) and there may be some flexibility on the hours by discussion.

Role Responsibility

  •  Prepare initial documents for fee earners (both hard copy and electronic) by sorting, scanning, and creating document bundles for cases
  • Checking document bundles if done by the Office Services team before sending out often with short deadlines
  • Liaise with Counsel and other legal representatives
  • Effective prioritisation of tasks within the team working with their STL to meet deadlines whilst managing a full workload
  • Maintain monthly MI reporting for the fee earners – pulling off information and updating documents
  • File, archive, photocopy, scan and fax documents as and when required
  • Ensure that client contact information is kept up to date
  • Answer and make telephone calls in the line of their role, answering a help line and ensuring those calls are returned by the most appropriate person promptly
  • Use a case management system and open and close files for the team
  • Maintain a level of individual knowledge required for the role and share new/existing knowledge with their colleagues
  • Effectively work with fee earners and secretarial team members
  • Help maintain a clean office and clear desk
  • Handle confidential information in line with the firm’s data security protocols

The Ideal Candidate

You will have:

  • Relevant office-based administration experience
  • An aptitude for administration management and processes, with experience of working with document management/case management systems
  • Intermediate knowledge of Microsoft Office
  • An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times
  • Good organisational skills and ability to manage own time effectively within a fast-paced environment
  • Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
  • Positive can-do attitude with the ability to adapt to change
  • Excellent attention to detail
  • Customer/client service focused
  • Proactive, professional and flexible approach to work
  • Keen to develop over a period of time with a willingness and ability to learn
  • Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

About the Company

We are a leading international legal business with over 2,500 colleagues and a diverse range of capabilities. We have 11 offices in the UK as well as offices in Dublin, Madrid, Paris, Singapore, Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Malaysia, Brazil, Peru, Argentina, Central America, the USA, Australia and Germany.

We are a broad-based commercial firm with a strong heritage in insurance, health and real estate. This is complemented by a fast-growing Business Advisory capability. We represent a wide range of clients, ranging from household names to government departments and NHS bodies. We act for all of the UK’s top-ten insurers, we are market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK’s top-12 housebuilders.

We have an impressive legal pedigree, with 142 Chambers UK 2021 practice area and individual lawyer rankings. In Legal 500 UK 2021, the firm received a top tier ranking for 37 of its practice areas, and 58 DACB lawyers were singled out in the ‘Leading Individual' rankings.

Our successes have been recognised by the legal industry and the markets in which we operate. These accolades include two top prizes in the ‘Excellence in Business Development’ and ‘Excellence in Technology & Innovation’ categories of the 2020 Law Society Excellence Awards – the highest accolade for law firms in England & Wales. Our health sector team won the ‘Crisis Management Team of the Year’ award at the 2020 British Legal Awards for its support to the NHS at the onset of the COVID-19 pandemic, and our Cyber & Data Risk team received the ‘Business Development Innovation Award’ at the 2020 Legal Innovation Awards, as well as ‘Cyber Law Firm of the Year’ at the prestigious Insurance Insider Cyber Rankings Awards, for its market-leading suite of digital tools to help our clients prepare for and respond to cyber and data risk crises.

Our vision is to be leading business advisers, recognised for our insight and our outstanding commitment to clients, and for being the place where talented people want to work. For further details on our work and our culture, please visit www.dacbeachcroft.com.

Application Details

At DAC Beachcroft, we don’t just accept your differences we celebrate them.  From bespoke solutions for our clients, to treating you like an individual.  Our strength comes from your diverse ideas and bringing the whole you to work. So if you’re good at what you do, come as you are.  We welcome direct applications and are happy to talk flexible working.

We also want you to be at your very best.  Please feel free to let us know of any changes we can make at any point in the recruitment process that will help support your application.  If this opportunity sounds of interest to you, please make an application and submit your CV.  Your application will be dealt with in the strictest of confidence.

Note for Recruitment Agencies – the DAC Beachcroft recruitment team is responsible for managing all current vacancies through direct hiring and referrals wherever possible.  We do work with recruitment agencies and where we require external support we will formally release those vacancies to the agencies on our Preferred Supplier List deemed best placed to assist us.  Speculative CVs sent by any agency to any DAC Beachcroft employee without a specific request by the recruitment team will not be accepted and with no introduction fee applicable.  Our recruitment team can be contacted at recruitment@dacbeachcroft.com

 

DAC Beachcroft

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