Administration Assistant FTC 6 Months - Newcastle

Job Introduction

DAC Beachcroft is looking to appoint an Administration Assistant to provide first class professional Administrative support to a number of Fee Earners in the Real Estate department.  The role is available on a fixed term contract basis for 6 months. 

Our non-contentious Construction Team advises house builders, property owners, consultants and contractors on all matters related to the construction of buildings and engineering projects, including negotiating and drafting build contracts and other documents. The team is particularly experienced in advising major house builders on both high-end and affordable residential developments.

Our Real Estate Team covers every aspect of commercial real estate work including planning and environmental, development, investment, asset management, funding, construction, landlord and tenant and dispute resolution. Clients include property management and development companies, health trusts and government bodies (local and central), owner occupiers and institutions, both in the UK and overseas.

The team operates across a number of sectors including: residential development, commercial and investment, retail, renewable energy and infrastructure.

Teams are drawn from our offices across the country (London, Manchester, Leeds, Newcastle and Bristol), ensuring our clients benefit from a combination of the most appropriately experienced team and local market knowledge.

In all cases we provide high quality, commercially orientated advice to clients for whom property is a key asset.

Role Responsibility

Working as part a team to provide Fee Earners and Legal Secretaries high quality administrative support that enables Fee Earners to focus on providing legal services to clients, and Legal Secretaries to provide personal/client management to fee earners.  It is a key requirement that the Admin Assistant is able to demonstrate exceptional organisational skills and an ability to use their initiative at all times. They will be an integral part of a busy team and will need to interact daily with the Secretarial Team Leaders, Legal Secretaries and Fee Earners and have the ability to prioritise workloads and liaise with other support functions to ensure timely delivery.

Key Tasks include:

• Dealing with incoming post on a daily basis and delivering the same to relevant fee earners and scanning post onto the relevant electronic file.
• Arranging couriers, recorded and special deliveries.
• Printing, photocopying and scanning of documents and interface with office services in relation to scanning, printing, copying and binding of documents
• File management including electronic filing.
• File opening and closure, following compliance rules and undertaking conflict searches.
• Archiving and scheduling of original documents and deeds.
• Typing of standard letters i.e. payment of invoices, acceptance of events acknowledging receipt of documents, sending out completed documents or documents for execution requests.
• Collating documents for bundling and printing and collation of engrossments.
• Uploading documents to PDF docs and editing documents using the same.
• Printing of labels e.g. spine labels and front labels for bundles, labels for letters.
• Collating and indexing legal documentation, managing tracker schedules
• Managing various inboxes
• Use of Land Registry and Searchflow websites
• Knowledge of Excel spreadsheets.
• Dealing with ad-hoc finance tasks e.g. assisting the secretaries with billing and cash collection.
• Maintaining the stationery supplies.
• Help maintain a clean office and clear desk.
• Provide support to the Legal Secretaries with their tasks during the periods whereby there is an absence of a secretary.
• Handle confidential information in line with the firm’s data security protocols.

The Ideal Candidate

Technical Skills / Experience

• Good knowledge of Microsoft and other commonly used software to include Excel and Powerpoint.
• Effective and professional telephone manner.
• A team player and willing to assist and work using own initiative.
• Able to anticipate problems and develop solutions.
• Client focused.
• Experience in a demanding, high performing professional services environment.
• Excellent organisational skills and time-management skills.
• Attention to detail.
• Ability to work well under pressure remaining calm and focussed.
• Ability to develop self and others and be learning oriented, wanting to learn and seek improvement.
• Accountable and professional.
• Interested in construction/development desirable but not essential.

Personal Attributes

• Constant enthusiastic, can-do and positive approach to tasks and situations as well as requests for action outside normal scope of duties.
• Ability to take personal responsibility, ownership and behave responsibly.
• Friendly, co-operative and approachable at all times.
• Extremely organised.
• A good communicator with individuals of all levels.
• Listens carefully and questions to make sure you have all the information you need to take action.
• A resilient character with a positive attitude.
• Ability to be flexible and self-motivated.
• Displays discretion when dealing with sensitive information.
• A strong team player

About the Company

We are a leading international legal business with over 2,500 colleagues and a diverse range of capabilities. We have 11 offices in the UK as well as offices in Dublin, Madrid, Paris, Singapore, Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Malaysia, Brazil, Peru, Argentina, Central America, the USA, Australia and Germany.

We are a broad-based commercial firm with a strong heritage in insurance, health and real estate. This is complemented by a fast-growing Business Advisory capability. We represent a wide range of clients, ranging from household names to government departments and NHS bodies. We act for all of the UK’s top-ten insurers, we are market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK’s top-12 housebuilders.

We have an impressive legal pedigree, with 142 Chambers UK 2021 practice area and individual lawyer rankings. In Legal 500 UK 2021, the firm received a top tier ranking for 37 of its practice areas, and 58 DACB lawyers were singled out in the ‘Leading Individual' rankings.

Our successes have been recognised by the legal industry and the markets in which we operate. These accolades include two top prizes in the ‘Excellence in Business Development’ and ‘Excellence in Technology & Innovation’ categories of the 2020 Law Society Excellence Awards – the highest accolade for law firms in England & Wales. Our health sector team won the ‘Crisis Management Team of the Year’ award at the 2020 British Legal Awards for its support to the NHS at the onset of the COVID-19 pandemic, and our Cyber & Data Risk team received the ‘Business Development Innovation Award’ at the 2020 Legal Innovation Awards, as well as ‘Cyber Law Firm of the Year’ at the prestigious Insurance Insider Cyber Rankings Awards, for its market-leading suite of digital tools to help our clients prepare for and respond to cyber and data risk crises.

Our vision is to be leading business advisers, recognised for our insight and our outstanding commitment to clients, and for being the place where talented people want to work. For further details on our work and our culture, please visit www.dacbeachcroft.com.

Application Details

At DAC Beachcroft, we don’t just accept your differences we celebrate them.  From bespoke solutions for our clients, to treating you like an individual.  Our strength comes from your diverse ideas and bringing the whole you to work. So if you’re good at what you do, come as you are.  We welcome direct applications and are happy to talk flexible working.

We also want you to be at your very best.  Please feel free to let us know of any changes we can make at any point in the recruitment process that will help support your application.  If this opportunity sounds of interest to you, please make an application and submit your CV.  Your application will be dealt with in the strictest of confidence.

Note for Recruitment Agencies – the DAC Beachcroft recruitment team is responsible for managing all current vacancies through direct hiring and referrals wherever possible.  We do work with recruitment agencies and where we require external support we will formally release those vacancies to the agencies on our Preferred Supplier List deemed best placed to assist us.  Speculative CVs sent by any agency to any DAC Beachcroft employee without a specific request by the recruitment team will not be accepted and with no introduction fee applicable.  Our recruitment team can be contacted at recruitment@dacbeachcroft.com

DAC Beachcroft